Accounts Payable

Open item with partial payments. You can easily pay all or part of any invoice. You can easily apply manually issued checks or adjustments to the proper invoices.

Transaction entry. Lookup help for Suppliers and General Ledger Accounts is always available. You can specify a list of common General Ledger Accounts for each transaction Type. These Accounts are presented as you enter each transaction so you can just fill in the amounts as applicable. And you can just ignore any Accounts that aren't involved in that transaction. While entering transactions you can browse through all of them and make any corrections required. Pre-posting listings are available. Transactions are not Posted until your request. You can Post an individual transaction or you can Post a group of transactions. You can easily apply manual checks and equivalents either fully or partially.

Transaction importing. Transactions generated externally can be easily imported. All you need to do is insert them into the Import tables of the Accounts Payable. This may be done by any process that can write to these database tables. Valid transactions will be accepted and removed from the Import tables. Invalid transactions will remain in the Import tables with errors identified so you can easily correct and resubmit them.

Powerful drill-down. When viewing an Invoice originating on a Purchase Order Receipt you can drill-down further to see the full details of that Purchase Order Receipt.

Time independence. You can produce Summary and Detail Trial Balances as at any date you wish. The system develops the details of transactions as they were at that date and eliminates the effects of transactions occurring after that date.

Complete cash application history. Full details of how Payments were applied to Charges is maintained and available for inquiries and reports.

Unlimited Subledger control accounts. You can setup any number of Accounts Payable Subledger control accounts. Each control account can specify its own Currency.

Unlimited Bank accounts. You can setup as many Bank accounts as you wish. You can specify the applicable Banks to pay different Suppliers and invoices.

Cash transactions. Cash transactions such as a manual check that does not affect the Payables Subledger control account directly may be entered as a single transaction. This maintains a full audit trail as to who the Supplier was and can be used for other analysis purposes.

Recurring transactions. Full support for maintenance and processing of recurring transactions is built-in. It provides a flexible cycle-based approach with protection against transaction duplication.

Integration with Job Costing. Accounts Payable integrates fully with Job Costing when present. Each distribution line item can specify the particular Job and Cost center as segments of the Account. This information flows into General Ledger and is subsequently reflected in Job Cost summaries.

Cash management reports. Listings of Invoices by Due Date by Supplier show the details of who should be paid what when and the cash discount available if paid by the discount date. The Cash Requirements report summarizes these by Due Date by On Hold, Not On Hold and in Total.

Easy automatic check writing. You can easily pay all, or part of, invoices due for all or selected Suppliers. You can easily put Supplier invoices on Hold in the event of a dispute. Support for cash discounts at the Supplier and specific invoice level is provided so you get the cash discounts you're entitled to.

Transaction integrity. Only valid Suppliers and General Ledger accounts are accepted. Only in-balance transactions may be Posted.

Easy report changes. All reports are based on a visual report designer so they can be readily changed.

Flexible Check forms. These forms are also based on a visual report designer so they can be readily adapted to your existing Checks forms and preferences.