Accounts Receivable

Open item with partial payments. You can easily identify unpaid or partially paid invoices. This makes collections easier.

Transaction entry. Lookup help for Customers and General Ledger Accounts is always available. You can specify a list of common General Ledger Accounts for each transaction Type. These Accounts are presented as you enter each transaction so you can just fill in the amounts as applicable. And you can just ignore any Accounts that aren't involved in that transaction. While entering transactions you can browse through all of them and make any corrections required. Pre-posting listings are available. Transactions are not Posted until your request. You can Post an individual transaction or you can Post a group of transactions. You can easily apply payments either fully or partially.

Transaction importing. Transactions generated externally can be easily imported. All you need to do is insert them into the Import tables of the Accounts Receivable. This may be done by any process that can write to these database tables. Valid transactions will be accepted and removed from the Import tables. Invalid transactions will remain in the Import tables with errors identified so you can easily correct and resubmit them.

Flexible Customer and transaction views. The View Customers and Receivables transactions task supports viewing Customers with their aged balances and transactions and transaction details. The default for transactions is to show only those with Active (non-zero) balances but you can also choose to view all transactions, including those whose balance is zero. Transaction details can display General Ledger distribution details or cash application details. Transactions and details can be displayed or not as you wish. 

Powerful drill-down. When viewing an Invoice that originated in the Sales Orders module you can drill-down further to see the full details of that Sales Invoice.

Time independence. You can produce Summary and Detail Trial Balances as at any date you wish. The system develops the details of transactions as they were at that date and eliminates the effects of transactions occurring after that date.

Complete cash application history. Full details of how Payments were applied to Charges is maintained and available for inquiries and reports.

Interest charges. A flexible method to generate interest charges on overdue invoices is provided. Customers may be exempted completely or any invoices may be specifically exempted.

Unlimited Subledger control Accounts. You can setup any number of Accounts Receivable Subledger control accounts.

Currencies. Each Subledger control account can specify its own Currency. Transactions in that Subledger are denominated in that currency so that Customer statements, for example, are properly reflected in that currency.

Cash transactions. Transactions such as Cash Sales that do not affect the Receivables Subledger control account directly may be entered as a single transaction. This maintains a full audit trail as to who the Customer was and can be used for other analysis purposes.

Recurring transactions. Full support for maintenance and processing of recurring transactions is built-in. It provides a flexible cycle-based approach with protection against transaction duplication.

Integration with Job Costing. When Job Costing is present, distribution line items of transactions can specify the particular Job as a segment of the Revenue Account. This information flows into General Ledger and is subsequently reflected in Job Cost summaries.

Transaction integrity. Only valid Customers and General Ledger accounts are accepted. Only in-balance transactions may be Posted.

Reversal transactions. You can unapply or reverse transactions easily while preserving full audit trail details.

Easy report changes. All reports are based on a visual report designer so they can be readily changed.

Flexible Statement forms. These forms are also based on a visual report designer so they can be readily adapted to your existing Statements forms and preferences.