Purchase Orders

Purchase Orders includes...

Generated Purchase Orders
Purchasing Requests for Quotations/Requisitions
Purchase Order Entry and Maintenance
Purchasing Price maintenance
Purchase Orders Printing
Purchase Orders Receiving

Integration with Inventory. Purchase Orders integrates fully with Inventory. Multiple Suppliers may be established for any Product. Each Product specifies its current preferred Supplier. Inventory effects are reflected immediately during order entry and maintenance and upon posting of Receipts.

Integration with Accounts Payable. Purchase Orders integrates fully with Payables. Receipts entry preserves Account distribution information for subsequent Payables transaction entry. These details may be edited as applicable when the actual Purchase Invoice is received.

Integration with Job Costing. Purchase Orders integrates fully with Job Costing when present. Each line item can specify the particular Job and Cost center as segments of the Expense Account. This information flows into Payables after Receipts entry and subsequently into General Ledger and is reflected in Job Cost summaries.

Services Purchasing. Purchase Orders supports purchasing and receiving of services.

Generated Purchase Orders. The Inventory module maintains the OnHand position. When Sales Orders is installed the system can determine the OnHand Available and Sales Back Order position. You can generate Purchase Orders based on the current On Hand Available, Sales Back Orders and Purchase Back Orders position compared to the Minimum Quantity and ReOrder Quantity that you've specified for the Product.

Direct Purchase Order entry. As well as generating Purchase Orders, you can also enter Purchase Orders directly.

Multiple Suppliers per Product. You can specify multiple Suppliers for each Product with their price and lead time. Each Product specifies its current preferred Supplier. That preferred Supplier may be changed as applicable.

Easy entry and maintenance. Purchase Orders provides an easily used common interface that handles both entry of new Purchase Orders and changes to Purchase Orders already entered or generated. Changes include adding or deleting line items, changing the quantity or price of a line item and deleting a Purchase Order. Changed Purchase Orders can easily be reprinted.

Purchase Order Receipts. The Account (and Job and Cost center when applicable) distribution information is preserved within Purchase Order Receipts and is available to Accounts Payable when the vendor's Invoice is entered to reduce keying and improve accuracy.

Easy changes for pre-printed forms. Purchase Order forms are all printed based on a visual report designer so they can be readily adapted to your existing forms and preferences.