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Additional fields for Invoices |
  
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Additional fields for Invoices |
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The fields below are applicable only to Supplier Invoices and equivalent transactions. These fields are not applicable to Payments and equivalent transactions.
The Terms you specify for a Supplier determine the defaults used in transaction entry and importing. Each Terms value has an entry in the Terms table that specifies the NetDays, CashDiscountDays and CashDiscountPercent for that Terms value. The system uses those values together with the transaction Date and Amount to determine the standard NetDate and the initial defaults for CashDiscountDate, CashDiscountAmount and PayDate. These initial defaults can be changed during transaction entry.
If you change a transaction Date or Amount during transaction entry then those fields determined by them are recalculated.
After a transaction has been posted these values may be changed using the Payables transactions maintenance task.
PoReceiptID
This field is available when the Purchasing module is installed. If this Supplier's invoice represents a PoReceipt then you can select that PoRecipt using this field. The system will then enter the details from that PoReceipt into the Detail panel.
Terms
This field shows the current standard terms for this Supplier. To change the standard terms for this Supplier use the Supplier maintenance task.
Discount Date
Cash Discount Date is the latest date by which this Invoice can be paid and still have the Cash Discount Amount deducted from the Gross Pay Amount. Cash Discount Date is initially determined by the transaction Date together with the Cash Discount Days for the Terms specified for this Supplier. You can change the initial default to some other date if applicable. For example, if you've negotiated special terms for this particular Invoice you can change this to the latest date on which you could still take Cash Discount.
When Check processing occurs, Cash Discount eligibility is determined on an individual transaction basis and uses the current value of Cash Discount Date for that transaction.
Discount Amount
Cash Discount Amount is initially determined by the Accounts Payable Amount and the Cash Discount Percent for the Terms specified for this Supplier. You can change the initial default to some other amount if applicable. For example, if you've negotiated an extra discount for prompt payment for this particular Invoice you can change it here.
Payment Date
Payment Date is the date by which you want this Invoice to be paid. Payment Date is initially set to the same value as the Cash Discount Date (determined by the transaction Date together with the Cash Discount Days for the Terms specified for this Supplier). You can change the initial default to some other date if applicable.
Gross Pay Amount
This is initially the same value as the Accounts Payable Amount. It is the Gross Pay Amount before deducting any Cash Discounts. If you want to pay only part of this Invoice on the Payment Date then change this value.
BankAccountID
This is initially set to the standard BankAccountID for this Supplier. If you have multiple Bank accounts set up and you want to pay this particular Invoice from a different Bank AccountID then you can change it here.
Payment Hold
While Payment Hold is checked this Invoice will not be paid by the system. When it is unchecked then the Invoice is eligible for payment. If you want to enter and post an Invoice now but put it on Payment Hold and not allow any payment to occur until you release that Payment Hold then check this field.