Navigation:  Accounts Receivable > Accounts Receivable Maintenance Menu >     Generate Receivables Journal Entries

This task generates Journal Entries for those Receivables transactions that have not yet had their Journal Entries generated and inserts these Journal Entries into the General Ledger. This task is only applicable when the General Ledger is installed.

 

 

One Journal Entry typically summarizes many transactions. Transactions with the same GlType, Transaction Date, Receivables Subledger Control Account (and CurrencyID) and CurrencyRate (e.g. the same GlType, ArTransDate, ArSubledgerAccountID and CurrencyRate) are summarized on the same Journal Entry. Remember that different ArTypes may have the same GlType so different ArTypes may be summarized on the same Journal Entry.

 

When the Journal Entry is generated, the GlTransID of that Journal Entry is saved in the GlTransID field of the transaction record for each Receivables transaction summarized by that Journal Entry. This ensures a full audit trail.

 

If a Receivables transaction has not had a Journal Entry generated for it, its GlTransID field is blank.

 

When Currency Manager is installed the applicable CurrencyID and CurrencyRate are specified for each Receivables transaction. Their Journal Entries are aggregated also including CurrencyRate. CurrencyID is already implicitly used in aggregating Journal Entries since it is determined by the applicable ArSubledgerAccountID. Currency adjustments are automatically reflected within the generated Journal Entry.