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Transaction IDs and Types |
  
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Transaction IDs and Types |
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ArTransID - identify transactions
AdaptAccounts applications involve processing and summarizing transactions. One of the first requirements in such a system is the need to uniquely identify transactions. Although many transactions may have some external information that can identify them, for reliability it's necessary to have the system ensure that these transactions are identified uniquely. In practice this means transactions must be serialized by the system.
Each Accounts Receivable transaction is uniquely identified by a system generated number called its ArTransID.
For example, assume you have a Receivables transaction whose ArTransID is 47093. It will be the only Receivables transaction whose ArTransID is 47093. No other Receivables transaction will have that same ArTransID.
ArType - transaction type
There are also different types of transactions in Receivables and it’s convenient to define these types and ensure that each transaction has its type specified. This is the purpose of the transaction’s ArType field. There are several standard types set up when you first install Receivables and additional types may be added if desired.
The ArType serves several purposes...
| • | it defines whether the Receivables amount for a transaction of this type is a Debit or Credit to the General Ledger. This enables the system to determine whether a Receivables amount of a transaction represents a Debit or Credit without the need for you to specify that. |
| • | it enables you to define a list of commonly used General Ledger Accounts for distributing transactions of this type. As you enter transactions, the system automatically provides all the Accounts that you have set up in the list for that transaction’s type so you can just fill in the amounts for those Accounts that are active in that transaction. |
| • | it determines the GlType for transactions of this type when generating Journal Entries to the General Ledger. The General Ledger also has its transaction types, called GlTypes. Applications such as Receivables that generate journal entries to the General Ledger can have various GlTypes. Each GlType can summarize transactions for one or more ArTypes. You can add more GlTypes and ArTypes as you wish. |
This applies to the original entry or importing of a transaction. When you Reverse a transaction using the Receivables transactions maintenance task the system generates a new transaction that reverses your original transaction and its General Ledger amounts will be the opposite of your original transaction. For example, although the Receivables amount will be a Debit to the General Ledger for an Invoice you enter, if you subsequently Reverse it then the Receivables amount of the Reversal transaction will be a Credit to the General Ledger.
Standard ArTypes
The table below lists the standard ArTypes set up for you when Receivables is first installed. Additional ArTypes can be added.
CrNote
Use this ArType for sales credit adjustments to a Customer's account. Note that if an entire Invoice was to be reversed then you could simply reverse that entire Invoice using the Receivables transactions maintenance task. The Sales application also uses CrNote as the ArType for Sales Credit Notes it generates.
DrMemo
Use this ArType for Debit Memo transactions issued to your Customers. Debit Memos are debit transactions other than Invoices or Interest Charges.
IntCharg
This ArType is reserved by the system for Interest Charge transactions generated by the Generate Receivables Interest Charges task. Do not use it for any other purpose.
Invoice
Use this ArType for all Invoices and equivalent transactions issued to your Customers.
Payment
Use this ArType for all Payments and equivalent transactions received from your Customers.
Other ArTypes
You can add additional ArTypes as desired.