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What happens when? |
  
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What happens when? |
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Entering Accounts Receivable transactions
The Enter Receivables transactions task uses a separate set of tables for transaction entry. This provides flexibility in changing or deleting transactions, since transactions are not committed until your request.
Transactions you enter using this task are not posted to the regular transaction tables until you request Posting.
You can post an individual transaction or you can post all eligible transactions at once. You can print a listing of unposted transactions and review this prior to posting.
Importing Accounts Receivable transactions
Accounts Receivable transactions generated outside of AdaptAccounts can be imported into Accounts Receivable. Importing transactions occurs in two phases.
The first phase loads the transactions into the Accounts Receivable transaction import tables using any appropriate method for the underlying database. The transactions could have originated anywhere such as another application, a web interface or other source. However they originate they are first loaded into the Import tables.
The second phase imports valid transactions. These valid transactions are posted to the permanent transaction tables and removed from the Import tables. Invalid transactions remain in the Import tables and their ErrorID field specifies the error encountered.
This second phase uses a database stored procedure that can specify a range of transactions to be imported. That stored procedure can also be invoked externally to AdaptAccounts and can specify a range as small as a single transaction. This means an external process can insert a transaction into the Accounts Receivable transaction import tables and immediately cause it to be imported.
Usually that external process calls this stored procedure so the Import task is not typically used within the AdaptAccounts client. So although it is not commonly used, transactions in the Import tables may be imported using the Import Receivables transactions task.
Journal Entries into General Ledger
The Generate Receivables Journal Entries task generates Journal Entries into the General Ledger for those transactions that have been posted to Accounts Receivable and have not yet been posted to the General Ledger.