Navigation:  General Ledger > General Ledger Transactions Menu >     Allocation maintenance and transactions

Use this form to specify how Allocations from Journal Entry transactions affecting a General Ledger Account called the Source Account should be allocated to other General Ledger Accounts called the Target Accounts.

 

The Allocation is done on a percentage basis. The actual Allocation transactions are generated using the Generate tabsheet.

 

Generate will only select valid Source Accounts. A valid Source Account is one where the sum of the distribution percentages for Target Accounts is 100 percent. You can force the distribution percentages to sum 100 percent by double clicking the mouse in the percent field of an entry. The sample below shows a typical allocation transaction.

 

 

Defaults | Balance distribution percent to 100

Use Ctrl+D or select  the item from the Defaults menu to automatically set the final distribution percent such that the transaction is complete. The system will place the appropriate percent figure for this Account to bring the distribution percent to 100.

 

Generate tabsheet

Use this tabsheet to generate Allocation transactions for eligible Journal Entries.

 

Eligible Journal Entries are those that have not previously been selected for Allocation transaction processing, and whose GlTransDate is on or before the Cutoff Date, and that affect one or more valid Source Accounts.

 

Click this button or select Options | Generate Allocation transactions to generate General Ledger Allocation transactions.