|
Chart of Accounts maintenance |
  
|
|
Chart of Accounts maintenance |
|
Use this task to...
| • | maintain Financial segments |
| • | maintain other segment tables such as Department, Division or Fund |
| • | generate the Chart of Accounts |
| • | edit Account information |
| • | delete unused Accounts |
Account tabsheet
The Edit tabsheet supports changing editable fields or to delete unused Accounts.
Editable fields vary by Account. The CurrencyID, Enable ArEntry, Enable ApEntry and Active fields are not editable for Accounts that are a Bank, Currency Offset, ArSubledger or ApSubledger Account.
This means when Currency Manager is installed then you must specify the CurrencyID for any Bank, Currency Offset, ArSubledger or ApSubledger Account here before you set it up as a Bank, Currency Offset, ArSubledger or ApSubledger Account
You may wish to delete all unused Accounts for some segment in order to delete the segment since you cannot delete a segment that has Accounts based on it.
The Browse tabsheet supports viewing Accounts in a grid.
Class
This shows the Class defined for the underlying FinancialID for this Account (e.g. Asset, Liability, Equity, Revenue or Expense).
Normal
Specifies whether a Normal balance for this Account is a Debit or a Credit. You can change it.
CurrencyID
CurrencyID is present when Currency Manager is installed. Use it to specify the CurrencyID for a Balance Sheet Account.
Active
Checked means this Account is presented in data entry lookups and is available in Account List maintenance.
Unchecked means it isn’t.
Bank
Checked means this Account is a Bank Account.
Unchecked means it isn’t.
Currency Offset
Checked means this Account is a Currency Offset Account.
Unchecked means it isn’t.
ArSubledger
Checked means this Account is an Accounts Receivable Subledger Control Account.
Unchecked means it isn’t.
ApSubledger
Checked means this Account is an Accounts Payable Subledger Control Account.
Unchecked means it isn’t.
Enable Ar entry and Enable Ap entry determine whether the Account is shown in Account lookups for applicable tasks.
When “Enable Ar entry” is checked the Account will be shown in Account lookups for applicable Accounts Receivable and Sales tasks. When the system generates Accounts it checks “Enable Ar entry” for Revenue accounts and unchecks all others. You need to check all other Accounts that are eligible for Accounts Receivable posting.
When “Enable Ap entry” is checked the Account will be shown in Account lookups for applicable Accounts Payable and Purchasing tasks. When the system generates Accounts it checks “Enable Ap entry” for Expense accounts and unchecks all others. You need to check all other Accounts that are eligible for Accounts Payable posting.