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Transaction IDs and Types |
  
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Transaction IDs and Types |
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GlTransID - identify transactions
AdaptAccounts applications involve processing and summarizing transactions. One of the first requirements in such a system is the need to uniquely identify transactions. Although many transactions may have some external information that can identify them, for reliability it's necessary to have the system ensure that these transactions are identified uniquely. In practice this means transactions must be serialized by the system.
Each Journal Entry (General Ledger transaction) is uniquely identified by a system generated number called its GlTransID.
For example, assume you have a Journal Entry whose GlTransID is 4903. It will be the only Journal Entry whose GlTransID is 4903. No other Journal Entry will have that same GlTransID.
There are two kinds of transactions in the General Ledger. The first kind are General Journal Entries and these are always applicable when General Ledger & Financial Reporter is installed.
In addition, when Accounts Receivable and/or Accounts Payable and/or Payroll are installed, then your General Ledger would also receive Journal Entries representing summaries of transactions from those applications.
GlType - transaction type
There are also different types of transactions in the General Ledger and it’s convenient to define these types and ensure that each transaction has its type specified. This is the purpose of the transaction’s GlType field.
There are several standard types set up when you first install General Ledger & Financial Reporter. Additional types may be added if desired.
If you have only the General Ledger & Financial Reporter then the system will only use the GlTypes defined for the General Ledger. If other applications that generate Journal Entries are installed then the GlTypes for those applications will also be used.
Standard GlTypes for General Ledger
The table below lists the standard GlTypes for the General Ledger. Additional GlTypes can be added.
GlArchive
This GlType is used by the system for "archived transactions". Do not use it for any other purpose. When you compress Journal Entries the original transactions are replaced with summary transactions that consolidate all the activity in a Fiscal Period. This provides the benefits of compressing out unnecessary details while efficiently preserving the net change by Account by Period for comparative purposes.
GlCurrency
This GlType is used by the system for Currency transactions it generates. Do not use it for any other purpose.
GlGeneral
This GlType is used for all other General Journal Entries.
Standard GlTypes for other applications
The table below lists the standard GlTypes for Accounts Payable, Accounts Receivable and Payroll. Additional GlTypes can be added.
Each of these other applications (Receivables, Payables and Payroll) define how their own transaction types correspond to the GlTypes for that application.