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What happens when? |
  
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What happens when? |
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The Enter Inventory transactions task uses a separate set of tables for transaction entry. This provides flexibility in changing or deleting transactions, since transactions are not committed until your request.
Posting transactions to Inventory
Transactions you enter using the Enter Inventory transactions task are not Posted to the regular Inventory transaction tables until you request Posting. You can post an individual transaction if you wish or you can post all your eligible transactions at once.
You may also print a listing of all unposted transactions and review this prior to posting.
As transactions are posted they update the OnHand Available Quantity in the ProductWarehouse table.
Applying Issues to Receipts
Applying Issues to Receipts occurs when the Apply Issues to Receipts task is run. You should run this task at the end of any day in which transactions occurred that affected Inventory. Such transactions include Inventory Issues and Receipts, Sales Invoices and Purchase Order Receipts.
After Issues have been applied the system updates affected Product Warehouse and Product records with their new Average Cost.
Posting Issues transactions that exceed OnHand Available Quantity
In the standard setup where negative OnHand Available Quantity is not allowed, if you enter or import an Issue transaction where the Quantity for a Product exceeds its current OnHand Available Quantity the system will accept just the Quantity equal to the OnHand Available Quantity.
That accepted Quantity will be shown in the Posted field for that item, the original Quantity and Amount will be adjusted and the entry or import transaction will not be deleted.
This means that once a sufficient Receipt for that Product has been posted then you can simply repost or reimport that Issue transaction and that remaining Quantity issued can be posted.
Journal Entries into General Ledger
Inventory does not directly generate Journal Entries into the General Ledger. The "Debit Inventory for Purchases" occurs via Accounts Payable. The Journal Entry to "Credit Inventory" and "Debit Cost of Goods Sold" occurs via Sales.