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Requisitions and Requests for Quotations

 

Requisitions and Requests for Quotation may be entered similarly to entering a regular Purchase Order. Their Type is "Quote" whereas the Type for a regular Purchase Order is "Order".

 

Quote transactions have no effect elsewhere. A Quote is used to obtain Supplier price quotations or to enter Requisitions that require other approval before they become an actual Purchase Order.

 

Quotations may be printed and they may be subsequently changed to an Order. This enables all the information on the Quote to be carried through to the subsequent Order.

Quotations are not Back Orders and they do not summarize into Purchasing OnOrder Quantity.

 

Purchase Order entry

 

Active Purchase Order transactions are in the Purchasing transaction tables. As Orders are entered or changed they affect only the Purchasing OnOrder Quantity. They do not affect OnHand Available Quantity until they are received.

 

Quote transactions have no effect elsewhere. A Quote is used to obtain Supplier price quotations or to enter Requisitions that require other approval before they become an actual Order. A Quote may be changed to an Order.

 

For example, assume a Product with an OnHand Available Quantity of 10.
Enter a Purchase Order and enter an OnOrder Qty of 3
Now the Purchasing record shows...
 OnOrder Qty is 3
and in the ProductWarehouse record...
 OnHand Available Quantity is still 10

Assume you later change the OnOrder Qty to 4 for this item.
Now the Purchasing record shows...
 OnOrder Qty is 4
and in the ProductWarehouse record ...
 OnHand Available Quantity is still 10

 

Purchase Order Receipt posting

 

Multiple Receipts may occur for the same Purchase Order. Each Purchase Order Receipt transaction has its own unique PoReceiptID.

 

Subsequently you should run the Apply Issues to Receipts task to apply issues and recalculate AverageCost.